A public hospital network’s priority was to reduce costs to redirect funds to value adding initiatives. A review identified over $900K spent annually on car fleet across multiple locations.
Vehicles were assigned to departments and not locations, leading to a strong sense of personal or departmental ownership and infrequent vehicle sharing.
Poor understanding of vehicle usage requirements. Users were using the booking system to book vehicles “just in case”, further increasing the number of vehicles required.
Focused analysis based on historical booking data, car spot checks and GPS data revealed latent capacity in vehicle utilisation. It was identified that removing a number of fleet vehicles could reduce costs without adversely effecting the functions they were used for.
Pooling of non-specialised vehicles was implemented across multiple sites in order to facilitate vehicle sharing and to enable the removal of excess vehicles.
A Fleet Management System, replacing the existing outlook booking system, was implemented to manage car bookings and to enable the sustainability of vehicle pooling.
Improved management of fleet backed by accurate booking and usage data
Successful implementation of a Fleet Management System and Car Pooling enabled 15% of vehicles to be removed from the pubic hospital network
Weekly reporting in place to enable visibility of pool use by geographical location
Client trained to analyse vehicle data to determine further opportunities for efficiencies